Events Manager - Contracted Position

Main Purpose of Role To support the Senior Manager and Director in coordinating all aspects of assigned events. Responsible for planning, communicating, and executing events. THIS POSITION IS FOR A 1 YEAR CONTRACT WORKING WITH THE SPECIAL EVENTS TEAM. IT IS REMOTE AND APPLICANTS MUST BE BASED IN THE NORTHEAST OR CENTRAL AREA OF THE US. KEY RESPONSIBILITIES Event Planning • Stakeholders: communicate with stakeholders on a regular basis to ensure the event is executed according to their objectives. • Communications: creation of internal and external event communications and PowerPoints. • Branding: submit requests and upload assets for all events’ branding requirements to the different platforms. • Inbox management: Manage and coordinate of events’ generic email inboxes, follow up with all requests for information within 24 hours of receipt. • Internal and Customer Event attendee registration: upload, register, cancel, update status, report on attendees and update registration websites as required • Accounting: submit and maintain events expenses, billing, and reconciliation per the department’s policy. • Contracting: Prepare and handle the contract approval process of external vendor contracts for services utilizing Hilton’s Standard Service agreement, entertainment agreement, and speaker’s agreement. • RFPs: Prepare RFP’s utilizing Hilton Hotels standard RFP document outlining specific services required. • Reporting: post-event survey creation, reporting. • Travel: Attend industry and internal meetings as requested. • Workstreams: for more complex events, you may be assigned a workstream to execute according to the established objectives. Qualifications: • Proven ability to plan, coordinate, and execute events from concept to completion. • Experience managing event budgets, negotiating vendor contracts, and tracking expenses. • Ability to communicate effectively, both verbally, and in writing • Strong organizational skills with the ability to manage multiple events and deadlines simultaneously. • Ability to evaluate event success using KPIs and feedback. • Resourceful in handling last-minute changes or challenges. • Flexible approach to working hours and willingness to undertake additional hours and perform other ad-hoc duties as deemed reasonable by your Manager. • Proficient in Microsoft Outlook, Word, Excel & PowerPoint, Teams, WebEx, and Zoom • Experience in Salesforce and MicroStrategy preferred • Professional appearance and manner • Experience in the hospitality / travel industry is preferred. Application Process: Interested candidates should submit their resume (in English) and cover letter detailing their relevant experience and qualifications. We look forward to reviewing your application! Apply Now Apply Now